Enable Personal Assistant
Imagine this: you want to work on the core business of your company, but are constantly being held up by all kinds of daily obligations. Obligations such as keeping track of your agenda, answering emails, bookkeeping, scheduling appointments, maintaining your website and social media. Quite annoying because this means you don't have enough time for what really matters: acquiring more customers and more attention for existing, satisfied customers. A virtual assistant for real estate helps you to focus on the tasks that really matter.
Outsourcing s does take some preparation time initially. Because you will have to think about the tasks you want to outsource and how you are going to teach the tasks to your remote PA.
SME companies or busy self-employed people do not give themselves the time to really think about this, that outsourcing recurring labor-intensive tasks is really the solution for overcrowded agendas and more focus. Recognizable? Try to list which tasks you would rather not do that come back every month, or which large projects are coming up that need attention and can easily be outsourced. In this way you can easily map out what you would like to outsource and how much time you will have left. The step to start with a personal assistant is now easy to take. View the extensive virtual assistant tasks list here.
What is a virtual assistant?
Technology is moving fast, there are web chatbots that automatically answer questions and Google Assistants that offer help on mobile phones. Virtual robots that can help you quickly and easily. But a virtual assistant can also be a personal assistant of 'flesh and blood'. He or she works remotely and picks up the things that you do not want to invest time or energy in. Hiring a virtual assistant is not only easy, but you can also quickly save 40-50% of your time. After a short introduction and explanation of the tasks, your assistant can quickly get to work for you. Our Virtual Assistants are familiar with various tools and applications and have extensive work experience with secretarial and administrative tasks.
Highly educated VAs are all-rounders
Our virtual assistance team consists of 9 personal assistants who support entrepreneurs and SME companies during working days. Alembo only selects the top performers for the role of PA because as a personal assistant you have to be an all-rounder. You have to be good at Dutch in language and writing, be able to communicate well with customers on the phone and be skilled with administrative work. In addition, you have to be able to switch well between the different customers you help daily and be good at time management and quickly master working through different customer systems and work instructions.
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download[/caption]Our Personal Assistants can do the following for you and much more:
- Assist customers by phone, email, chat or social media
- Secretarial tasks such as agenda management
- Accounting, payroll, invoice processing
- Maintain website, enter products/content
- Keeping CRM up to date and cleaning up
- Editing audio files or podcasts
- Online research or reporting
- CVs in correct format, drawing up contracts
- Make office orders or arrange tickets
- Marketing support: sending newsletters and social media management
- Customer follow-up calls, interviews
How does the collaboration start?
First, we map out which tasks you would like to assign to a virtual assistant and how much time this will take per week.
We then plan an online introductory meeting where we get to know each other and discuss the work. We will go into more detail about what is needed in terms of preparation: such as setting up access to applications, email logins, forwarding telephone calls, etc.
You make the work instruction yourself via video screen recording or digitally; in order to transfer the knowledge. For the collaboration with the personal assistant we make agreements such as: how do we communicate via which channel, Slack, email, WhatsApp, or otherwise?
After the introductory meeting we will start. The first month is a pilot month. After a month there will be an evaluation and we will discuss the continuation of the collaboration. More information about our Virtual Assistance services can be found on the website of Virtual Assistant Without Worries (VAZZ – brand of Alembo)
