What Is a Business Visa for Japan?
A business visa allows Indian citizens to enter Japan for short-term business-related activities. These may include:
Attending business meetings or conferences
Participating in trade fairs or exhibitions
Conducting negotiations with Japanese companies
Signing contracts or agreements
Market research and other commercial activities
This visa does not permit employment or paid work in Japan.
Duration and Validity
The business visa for Japan from India is typically issued as:
Single-entry visa: Valid for 90 days with a stay of up to 15, 30, or 90 days
Multiple-entry visa: Issued for 1 to 5 years with stays of up to 90 days per visit
Multiple-entry visas are usually granted to frequent travelers with a strong travel history and genuine business needs.
Documents Required for Business Visa for Japan from India
To apply for the visa, you will need the following documents:
Valid Passport – Must have at least two blank pages and be valid for at least 6 months
Visa Application Form – Duly filled and signed
Recent Passport-size Photograph – White background, taken within the last 6 months
Cover Letter – From your Indian company stating the purpose of the visit
Invitation Letter – From the Japanese host company
Schedule of Stay – Detailed itinerary of business activities
Company Registration Documents – Of both Indian and Japanese companies
Flight Bookings and Hotel Reservations
Income Tax Returns or Bank Statements – To show financial capacity
Letter of Guarantee (if applicable) – From the inviting company in Japan
How to Apply for Business Visa for Japan from India
Gather All Required Documents
Collect and verify all documents listed above. Ensure the invitation letter and company correspondence are on official letterheads.Submit Application at VFS or Embassy
Applications must be submitted through the VFS Japan Visa Application Centers in India or directly at the Embassy or Consulates of Japan.Pay the Visa Fee
The fee for a single-entry visa is approximately INR 510, while multiple-entry visas cost slightly more. VFS may charge additional service fees.Wait for Processing
Visa processing typically takes 5–7 working days, depending on the volume and location.
Important Tips
Make sure the documents from the Japanese company are correctly signed and sealed.
Provide accurate and honest information during application submission.
If you have previously traveled to Japan or hold visas for countries like the US or Schengen zone, mention this to support your application.
Travel insurance is not mandatory but is highly recommended.
Post-Arrival Guidelines
Once you arrive in Japan:
Always carry your passport with the visa stamp
Follow your scheduled business activities as declared
Overstaying can lead to penalties or future visa denial
Conclusion
Securing a business visa for Japan from India is a vital step for professionals and business owners looking to explore opportunities in Japan. With the right set of documents and a clear purpose of visit, Indian applicants can expect a smooth visa process and enjoy productive engagements in Japan’s professional environment.
For expert assistance with application preparation, documentation, appointment scheduling, and updates, trust BTW Visa Services India Pvt. Ltd., your reliable partner for obtaining a business visa for Japan from India.
